Wanting to have a successful event? You might be stressed out with all the planning that you’re doing; like calculating your budget, making a guest list, and looking for credible suppliers all around. You want to make sure that everything will be perfect and go smoothly as you planned on the day of your event. In reality, there can be inevitable challenges. For example, the caterer was not able to serve all the food, some of your important guests were not able to attend or it rained when you were having a garden wedding. This is not what you are expecting for your future events. That’s why you are working on it to make everything perfect to call it successful. Let me tell you that–this is not the basis of a successful event. .

Here are the secret ideas to guide you on how to avoid or manage those unexpected challenges. These are the things that we observed what our previous clients did right and the secret ingredients to the success of their event. So, from this moment, you can stop, breathe, and read this article so you can successfully celebrate your love with the people that matter to you the most.

1. They made a plan

This is where they all started and they did it as earliest as possible. It can be a draft or an outline. Start by planning the date and venue of your event. Create a timeline of the things that you need to do, especially if you did not hire a planner. This will help you a lot in achieving your goals for your special day since you will have direction on your planning.

Checklist by Megan Breukelman

2. They cared about their guests

This should be one of your priorities. Your guests will be the one to validate if your event was successful. That is why you should be careful in choosing things that will affect their experience. Entertainment is the best way to make your guests feel that they are important.You need to check if the venue is convenient for everyone, check if there’s enough food that can be consumed, and see to it that the host you have will let them experience a great and memorable program.

3. They dared to be different

Don’t hesitate to try different things for your event. This is your special day, so you should do whatever you want to do. Have a twist in your games or play with your prizes. If you want to have a surprise dance number, sing a song or cite a poem on your program reception, go for it. Your wedding should reflect you.

4. They learned where to invest

Be wise on decision making. We know that you already have an allocated budget for your event, but where to allot them is tough.You should know how to differentiate wants and needs because that is smart budgeting. And from our experience, it is much better that you invest in suppliers that can give you intangible things such as feelings. And that is why the host is an essential ingredient in your event, because they will help you have special moments and laughters that will linger into everyone’s memories.

5. They chose the right vendors

Aligned with learning where to invest is to choose the right supplier for you. The supplier that you should hire is the one who fits your dream event. Also, you need to consider if they are well experienced and know their craft because that is how you know they can handle your event very well no matter what the challenges might be. They will be your asset on your event.

6. They are prepared for the inevitable

As the world is currently having unpredictable adversities, it is suggested to have a back up plan. It is much better that you are prepared for different scenarios on your event. For example, one of our brides wanted to have a garden wedding, though it has been raining for days. Still, that is her dream wedding so they go on with it. On the day of the event, it rained, and the garden set up was soaked. Luckily they have a plan B, the venue has an indoor option, so they transferred all chairs, tables, flowers and all the stuff to the indoor venue. Though these kinds of things are inevitable, the event still continues with a lively program because they chose the right suppliers as well.

7. They allotted time

We know that planning an event is hard, especially if you are working or have other affiliations. It’s not just the money that you need to budget but your time as well. Even if you hired a planner, it is still much better if you could give some time to personally check the things happening with the preparations. So you could evaluate if the planning is going on the way you want it to be.

8. They know how to listen

You will be talking to professionals on your planning journey. Everyone has their own experience with a lot of events, that is why you should be open to their suggestions and tips. Know that as professionals like us, we do not compromise our services, that is why whatever we are suggesting will help you in making your event successful.

We understand that you may be you may feel anxious because you you want to make sure that your your event is successful. Hopefully, the things stated above were able to put your mind at ease. We cannot avoid surprising challenges but if you have followed the guidelines, know that your event will still be successful no matter how many twists and turns may happen. And youwho knows, one spontaneous incident may bring out the best smiles out of everyone’s faces. That is why Host Jam team is dedicated to making resolutions for possible challenges and innovations so you can be worry free and just enjoy the day of your event. We want to make your dream event come true and give you the best of what you deserve. Remember that, the happiness and satisfaction shown on you and your guest’s faces will be enough to prove that you had a successful event.